Document Management System, Archives and Historical Heritage Division

This Division is in charge of the whole document life cycle from an integrated perspective, focusing on the creation, management and preservation of documents. The staff in this Division manage the document management system, the dematerialization of processes and documents and supervise the implementation of electronic signatures. They deal with document selection and supervise the deposit archives. The Division manages, preserves and enhances the University's historical archives and historical-scientific collections. Staff in this Division supervise document/material loan activities, as well as the scientific detailed study and in-depth analysis of the University's historical heritage. The staff in this Unit work with PROGES Department and the Local Superintendence Offices on the adaptation to the standards of the conservation premises (archives).

The Unit is in charge of the management, preservation and enhancement of the historical-scientific heritage: historical archives, historical-scientific collections, historical furniture, by ensuring technical support in the phases of correct cataloguing, digitisation, maintenance and management. It deals with the relations with the Local Superintendence Offices with regard to loan and selection activities and historical-scientific investigations concerning the preserved heritage, as well.

This Unit manages the current and deposit institutional archives and supervises the IT document management system. It promotes the administrative simplification and dematerialization of processes within the University and supports the University's dematerialization activities and processes.It manages the deposit archive and collaborates with the University Historical Heritage Management Unit with the aim of handling and enhancing of the University's institutional archive.