EU Sub-Threshold Procurement Division

The Division ensures the management of all phases related to the procurement procedures concerning public works, services and supplies below the EU threshold, from the support in the definition/description of the specific need, in the definition of the purchasing strategy and the procurement channel, up to the conclusion of the contract.The staff in this Division also provide support to the University's academic departments on issues related to purchases falling under the direct contracting threshold and to the use of e-procurement platforms.

This Unit is in charge of all procurement phases concerning public works, engineering and architecture services and supplies, supports internal users in identifying the purchasing strategy and procurement channels; staff in this unit draft the required procurement documents and manage the procurement procedures.Procurement procedures concerning public works, as well as engineering and architecture services for amounts below the EU threshold are included within this field of activities.

The Unit ensures the management of all phases related to the procurement process for Divisions and supplies through direct awarding, including: support to internal users in the phases of defining/describing the need; negotiating with suppliers; selecting the procurement channel; preparing the administrative documentation for awarding; managing the awarding procedure via the Digital Procurement Platform; supporting those who serve as the Sole Project Manager (RUP) during the verification of general and any specific requirements; drafting the administrative measures required by the awarding process and the contractual documentation.The verification of general requirements and mandatory obligations regarding publicity and transparency are excluded and assigned to the Secretariat Unit.These are the activities included: for Central Administration: purchases below the direct awarding threshold; contracts through adherence to purchasing tools from Consip or other aggregators, with no amount limit; in-house procurements, with no amount limit; for Departments: purchases between €40,000 and the direct awarding threshold. Additionally, the Unit: provides support to Departments on issues related to purchases within the direct awarding threshold and acquisitions through e-procurement channels, as well as in the definition of the related processes; supervises the sharing of processes and best practices regarding purchases made independently by Departments.

The Unit ensures the management of all phases related to the procurement of Divisions and supplies through negotiated procedures below the EU threshold, including: support to internal users in the phases of defining/describing the need; identifying the procurement strategy and determining the award criteria and evaluation elements; selecting the procurement method and channel; preparing the tender documentation; managing the contractor selection procedure; supporting those who act as Sole Project Manager (RUP) during the verification of general requirements, special requirements, and offer anomalies; preparing the contractual documentation. The verification of general requirements and the mandatory obligations related to publicity and transparency are excluded and are assigned to the Secretariat Unit.These are the activities included: for both Central Administration and Departments: procurement of contracts with a value between the direct award threshold and the EU threshold; awarding of concessions below the EU threshold.