Administration and Budget Division

Staff in this Division supervise administrative and accounting management of the Department, carrying out essential activities in support of the technical staff (including: preparation of planning documents, communications to Verification Bodies and Ministries, administrative relations with companies and professionals, monitoring and reporting of expenses, authoritative measures drafting, acts drafting related to tender procedures). The Division also manages the University's real estate assets under the contractual administrative role. It carries out all the operations supporting the definition of the real estate assets value, finalising their outcomes in the execution of purchases, sales, leases and conventions with a mainly real estate content - thereby supporting the University's strategic choices.

This Unit is responsible of the control of the Department's economic and financial resources. In particular, staff here help in drafting Polito financial forecast and with budgeting procedures. They are in charge of settling invoices and bills and monitor expenditures, as well. They are in charge of providing financial reports to Entities and Ministries, by collecting all the necessary documents to support the explicit costs and drafting the related documents. They are in charge of determining budget as well as of managing purchase requests for services and supplies.

The Unit is in charged of the planning (Three-Year Programme of Works for Building Construction) and execution of works, of the communications related to procurement (AGACON), Entities (Social Security, ASL, AVCP, Observatory) and the Ministries (MIT and MEF). The Unit is responsible of transparency, anti-corruption, privacy protection and supervises subcontracting procedures, appointments, authoritative measures. It also manages staff attendance-absences, request for specialized training, e-mails, Department’s archives.

The Unit supervises the processes relating to: the acquisition and sale of real estate management with support for the drafting of relevant contracts and agreements; the drafting of contracts and agreements for the use of spaces; the launch of the preliminary investigation aimed at the return of the "building dossier" in order to completely and timely manage the University real estate assets and the leases, goods concessions and loans, with the support of the Divisions fo the Department and the Offices involved.