Policy on cookies and processing of personal data in this website in compliance with art. 13 of the General Data Protection Regulation (EU Regulation 2016/679)
This page illustrates how Politecnico di Torino manages its website with regard to the processing of personal data of website users. This information is provided in accordance with art. 13 of the General Data Protection Regulation (EU Regulation 2016/679) and with Italian law on data protection. It refers to the personal data of those who interact with the website of Politecnico di Torino from the web address: www.polito.it. It does not apply to other websites linked to this one.
"Processing of personal data" means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, including when personal data are not stored in a database, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
1. Purposes and methods of personal data processing
Cookies are small text files sent by the website server to the user/visitor's browser which are automatically saved on the user/visitor's computer.
The majority of browsers are set to accept cookies; however, the user/visitor can change the setting of his/her browser to block cookies (see section 1.1.4 "How to disable cookies (opt-out)").
1.1.1 Technical cookies
This website uses session cookies. They are essential to make this website work properly and manage access to online services, intranet and private areas. These cookies are not permanently stored in the user's computer and they are deleted when the user closes his/her browser. The use of these cookies is strictly limited to the transmission of session identifiers, which are essential for safe and efficient web surfing. Disabling cookies may partially affect the correct use of online services.
1.1.2 Third-party cookies
|Analytics||Web analytics tool which tracks site visitors anonymously for statistical purposes and reports website traffic. Used in every page of the website.
For more info: Google Analytics data privacy and security.
|Custom Searh Engine (CSE)||Search engine service. Used in the "Search" webpage only.|
|Maps||Interactive maps service. Used in the "Campuses and maps" section only.|
|Real User Monitoring (RUM)||Monitoring tool which tracks site visitors anonymously for performance purposes and reports website traffic. Used in every page of the website.
For more info: Pingdom RUM.
1.1.3 External websites and services
This website may contain links to external websites which have their own privacy policies. Politecnico di Torino is not liable for processing of personal data carried out by external websites.
1.1.4 How to disable cookies (opt-out)
It is possible to disable cookies by selecting the appropriate settings on your browser. It is also possible to disable cookies that are sent to specific services of third parties. For further information please read the policies illustrated in section 1.1.2 "Third-party cookies".
1.2 Internet data traffic (Web surfing data)
Computer systems and software procedures that make this website work regularly collect some personal data through Internet communication protocols in order to improve the quality of the services offered by this website.
These data are not collected in order to be associated to personally identifiable information, but - if processed and associated - they can identify users.
The data included in this category may be: IP address, domain names of computers used to reach this website, URI (Uniform Resource Identifiers) which identify the requested contents, timing of a specific request, method used to submit a request to the server, size of the contents obtained as a response, numerical code indicating the status of the server's response (success, error, etc.) and other parameters concerning the user's operating system and computing environment. Providing such data is mandatory.
These data are used for anonymous and statistical purposes in order to check how the website is used and to verify if it is working properly. These data are regularly deleted. They could be also used to ascertain responsibilities in the event of computer crimes or damage to Politecnico di Torino or a third party. These data are processed in accordance with the "Regolamento di attuazione del codice in materia di protezione dei dati personali" and they could be disclosed to the competent authorities in case of investigations, inspections, etc.
1.3 Data provided by users on a voluntary basis
When a website user spontaneously decides to send an e-mail, message or any kind of information to one of the contacts available on this website, Politecnico will automatically obtain the sender’s address or personal data which will be used to reply to his/her inquiries.
The processing of the above-mentioned personal data is carried out in good faith and in accordance with the general rules of lawfulness, fairness and transparency as prescribed by the GDPR. Specific summary information will be regularly posted or displayed in the web pages designed for specific on-demand services.
1.4 Providing further optional data
In addition to the above-specified provisions for cookies and data related to web surfing, users could also be requested to provide Politecnico di Torino with further personal data if they want to receive information materials or request to access specific services. Additional data are collected through specific forms available on this website, e-mail messages or direct contacts with the contact persons mentioned in this website. If users decide not to provide such additional data, Politecnico di Torino may not be able to handle the users' specific requests properly.
1.5 Processing of personal data
Personal data will be processed both manually and with the aid of electronic devices or by automated means in compliance with the principles referred to in art. 5 of the GDPR. Processing of personal data means any operation or set of operations, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
2. Communication and disclosure of personal data
Collected data will not be disclosed to third parties, except for those cases provided for by the law and, in any case, under the terms required by the law. Personal data may be disclosed to the university staff who will process personal data within the scope of their functions and responsibilities solely for the specific purposes illustrated in this policy.
3. Rights of the data subject
Website users (data subjects) can exercise the rights referred to in EU Regulation 2016/679 (art. 15 and subsequent) at any time. In compliance with art. 13, paragraph 2, letter b) and d), these rights include: the right to request from the controller rectification or erasure of registration personal data or restriction of processing; the right to object to processing; the right to lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali), in accordance with the procedures published on the Authority's official website.
4. Contacts of the Data Controller
The Data Controller is Politecnico di Torino, represented by the Rector, with statutory seat in Corso Duca degli Abruzzi, 24-10129 Torino.
The Data Controller can be contacted at: email@example.com (certified e-mail).
For further information and inquiries: firstname.lastname@example.org.
The Data Protection Officer (DPO) of Politecnico di Torino can be contacted at: email@example.com; firstname.lastname@example.org (certified email).
5. Methods for the processing of personal data
The processing of personal data is carried out by automated means. Data are kept for no longer than is necessary for the purposes for which the data have been collected. Politecnico di Torino takes specific security measures to prevent loss, illicit or unlawful use of personal data and unauthorized access to personal data.
The English translation of this document is meant purely as an information tool and has no legal effects. The Italian version shall constitute the sole authentic text and will be referred to for any legal matters.